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  1. All applications for facility hire (which term, for the purposes of these Conditions of Let, includes the Main Hall, Meeting Room, Kitchen and all parts of the premises) shall be made on the appropriate application form. Applicants must be at least 20 years of age. Unless stated otherwise, the person signing the form will be deemed to be the Hirer and will have responsibility for the hire charge and enforcement of the conditions of hire. The facility must not be used for purposes other than those stated on the application form.
  2. Where an Organisation is named on the application form, the Organisation will be jointly liable with the Hirer under these conditions.
  3. In the event of a cancellation of a confirmed booking by the Hirer, a cancellation charge will be made at the discression of the Hall Management Sub-Committee (HMSC).
  4. Hire charges will be in accordance with the published pricing policy operating at the time of let. Copies of thus are displayed in the Hall and available from HMSC representatives.
  5.  Hirers are responsible for maintaining good order and behaviour when using Hall premises and environs - and may be required to provide stewards. Due regard must be paid to other users of the overall facility and to local residents.
  6. Due to the design of the Hall as a function rather than sports facility, no contact sports involving balls which could result in marking/damage to the walls, fittings and windows are permitted.
  7. The Hirer will be held responsible for all damage to the premises during the let and will be held liable for all costs incurred in professionally repairing such damage.
  8. The Hirer is responsible for leaving their hired facilities in a clean and tidy condition at the end of the letting period. Special cleaning/care taking charges may be levied for extra remedial action deemed necessary by the Hall Management Sub-Committee or its representative(s).
  9. It will be the Hirer's responsibility to ensure that all equipment or property brought onto the site is in a safe and sound condition and complies with all current safety regulations. The Hall Management Sub-Committee representative(s) reserve the right to exclude any equipment or property deemed to be unsuitable or unsafe.
  10. Without limiting any other aspect of these conditions, the Hirer will indemnify the Hall Management Sub-Committee from and against all claims, actions, demands, costs and liabilities arising, whether directly or indirectly, from the use of the facilities by the Hirer or to those whom the Hirer is responsible at law. Hirers are advised to ensure that they take out suitable insurance to cover themselves for making good any damage or meeting a claim from an injured person at the event or activity for which the organisers could be held responsible. The Hall insurance may not cover these instances. Cover with the Hall's insurance company may be made given an appropriate lead time prior to the letting date(s), at a negotiated reduced rate.
  11. It is the responsibility of the Hirers to familiarise themselves with the fire regulations which are displayed in the facility. The Hirers shall regulate admissions so that at no time is the maximum capacity set by the Fire Officer and Public Entertainments Licence exceeded. This number is set at 200 for the Main Hall, 22 for the Meeting room (without tables) and 25 for the furnished Lounge/Cafe. Seated capacity in the main hall is 145; 18 in the meeting room.
  12. The Hirers will ensure that they have obtained all necessary licenses. This will include theatre, liquor and trading licenses. Further, the Hirers shall comply with the conditions set by these licenses, consents, bye laws, regulations and permissions relating to the Hall, whether imposed on the GDCA Hall Committee, the Hirers or otherwise.
  13. There will be NO SMOKING in any areas inside the building. Consumption of alcohol during licensed functions may be restricted to designated areas, at the discretion of the Hall Management Sub-Committee and any such restrictions will be enforced by the Hirer.
  14. The Hall Management Sub-Committee reserve the power to cancel any booking at any time and will not be liable for any loss or damage arising from such cancellation.
  15. Hall Management Sub-Committee representative(s) have the right to terminate or refuse admission to the premises at any time. Hirers are required to support such actions.
  16. All disputes relating to letting issues which may arise will be subsequently reviewed and settled by a quorum of the Hall Management Sub-Committee - whose decision will be final.
  17. The Hall Management Sub-Committee reserve the right to vary these Letting Conditions from time to time. Hirers will be bound by all such variations, providing they are notified to the Hirers in writing.
Conditions of Let
Terms and Conditions
Terms and Conditions